4b(i) The Particulars of its organization functions and its duties :

Rifle Factory, Ishapore near Kolkata is a unit under the Ordnance Factory Board, Ministry of Defence, Government of India. It is Small Arms Manufacturing factory producing Rifle 5.56 INSAS Fixed Butt, Rifle 5.56mm INSAS Foldable Butt, Rifle 5.56mm Assault Fixed Butt, Pistol Auto 9mm 1A, .315 Sporting Rifle, 30-06 Sporting Rifle, .22 Revolver, .223 Sporting Rifle through State-Of-Art Small Arms production facilities available in the form of CNC Machining, Ultra Modern Tool Room, Laser Engraving Machines, Direct Reading Spectrometer DECO 13a, 560 CNC JUNGNER, FMS NDM-20, GFM Cold Swaging etc.

Duties of this unit are to supply primarily to defence sector. Ambitious diversification programs have been taken up to cater for the needs of Civil Market also. This is to keep the Factory prepared and tuned to the fast changing global economic scenario.

This unit functions as per the Organization Chart.

4b(ii) Powers and duties of it's officers and employees :

Duties of it's officers are as follows:

(1) Duties of General Manager:

• Formulation & review of policies
• Establishing quality levels for business
• Ultimate responsibility for assuring quality of all products
• Ultimate responsibility for assuring profitability and growth
• Ultimate responsibility for implementation and maintenance of QMS
• Ultimate responsibility for administration, welfare and security of the Factory
• Ultimate responsibility for ensuring availability of adequate resources
• Ultimate responsibility for up-gradation of skills of employees

(2) Duties of Additional General Managers (Controlling Officer):

• Setting Quality Goals for areas under their control
• Ensuring availability of resources
• Ensuring optimal utilization of available resources
• Overall responsibility of production management and quality of manufactured products
• Ensuring safe and hazard free working environment
• Ensuring profitability and growth
• Initiation and monitoring of corrective actions and prevent occurrence of any non-conformities relating to products processes and quality systems
• Review of QMS effectiveness
• Identification of Training needs for Gazetted Officers

(3) Duties of Jt. General Managers (Group Officer):

• Monitor resource utilization and provide feedback to the controlling officers
• To suggest corrective actions and follow up implementation
• Projection of resource requirements to Controlling Officers
• Identification of training needs of Non Gazetted Officers
• Review of Quality Management System for effectiveness
• Preparation & fixation of production programmes
• Ensuring quality of manufactured products as per customer requirements
• Designing of manufacturing methods
• To review technical details of contracts in liaison with GO/DO of other related sections/offices
• Propose upgradation of resources and technologies to Controlling Officers
• To review progress of activities to achieve the laid down targets

(4) Duties of WM/AWM (Divisional Officer):

• Execution of Planned Production activities
• Ensuring quality of manufactured products as per specification
• Ensuring availability of operation schedules, drawings and specifications at appropriate points of production
• Identification, documentation and segregation of non-conforming products in consultation with DO(QC)
• Maintaining product identification and traceability at all stages of production;
• Suggest designing of manufacturing methods, whenever required
• Ensure that plants and machinery are available for maintenance
• Ensure use of only calibrated process monitoring equipments
• Ensure that proper records are maintained at every stage of production
• Liaise with inspectorates for concessions on products with deviations
• Liaise with Quality Control Section for stage and final inspection
• Formulate guidelines for process approval and ensure proper process settings
• To take corrective measure and to prevent any non-conformities relating to process, products and quality system
• To progress the various activities towards achievement of laid down targets
• Duties of Technical & Non-Technical Ministerial staff governed by various SROs published for the purpose as under:

Duties of Industrial Employees are guided by DGOF specification for Trade Testing, 1967(as amended from time to time).
Powers of the officers are as per DFPR & GFR, Govt. of India.

4b(iii) Procedure followed in decision making process :

The procedure followed in decision making process including channels of supervision and accountability is as per the abovementioned organization chart and the duties of the officers already have been laid down. However, certain decisions are also taken in the various forums like Production Review Meeting, Central Safety Committee Meeting, Quality Meeting, Modernisation, Security Meeting etc.

4b(iv) Norms set for discharge of functions :

For discharging of the functions of the unit, the norms set for different levels as indicated above against 4b(ii) are followed.

4b(v) Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions :

• All Central Civil Services Rules
• DGOF Procedure Manual
• Standard Operating Procedure for Material Management
• Civil Services Regulations
• Records of Material Procurement Cases, Plant and Machinery procurement cases, Service Books, Personal Files, and Quality Assurance Procedure

4b(vi) Categories of document :

Various categories of documents held by this unit are: (a) Open (b) Restricted (c) Confidential & (d) Secret.

4b(vii) Particulars of any arrangement for consultation with member of public for formulation of policy :

Nil.

4b(viii) A statement of the Advisory Board, Council and other bodies and as to whether meeting of those boards are open to public or the minutes of such meetings are accessible to public :

Nil.

4b(ix) Directory of officers & employees :

The complete telephone directory as available from Telecom

4b(x) Monthly remuneration received by each officer & employee:

4b(xi) Budget allotted to each of its agency, indicating particular plan proposed expenditure and report of disbursement :

Budget 2011-12 summary as available from PV(GS)

4b(xii) Manner of execution of subsidiary programme :

N.A.

4b(xiii) Particulars of recipients of concessions, permits or authorization granted :

N.A.

4b(xiv) Information available in electronic form are :

• Details of Tenders floated (Search for 'RFI')

• Details of Supply Orders placed (Search for 'RFI')

• Details of Vendor Bill Payments

4b(xv) Particulars of facilities available to citizens for obtaining information :

Any citizen of India may apply for information to the General Manager or to Public Information Officer as per RTI Act, 2005. Information other than those exempted by section 8 of RTI Act may be made available.